CONSULTATION & PLANNING SERVICES
Effective 01Jul2023
CUSTOM TRAVEL | Cost To Be Determined During Consultation
With our custom travel consultation and planning service, you gain access to a dedicated and experienced travel advisor who will craft a seamless and unforgettable itinerary based on your desires, preferences, and unique travel style. We specialize in designing extraordinary experiences, ensuring that every aspect of your journey is carefully crafted and flawlessly executed.
We will take care of all the essentials and more. We arrange premium airfare, selecting and proposing the most convenient and luxurious options that align with your schedule and budget. We meticulously handpick the finest accommodations, ranging from world-class hotels to exclusive villas, guaranteeing unparalleled comfort and personalized service.
Beyond transportation and lodging, our fee covers a myriad of services. Enjoy a hassle-free journey with our ground services, which include private transfers and chauffeur services, ensuring your comfort and convenience at every step. Immerse yourself in captivating local experiences and carefully chosen sightseeing opportunities that reflect your interests and preferences.
Our luxury travel advisors leave no stone unturned when it comes to planning your dream trip. We collaborate closely with you to understand your desires and aspirations, ensuring that every moment of your journey surpasses expectations.
Indulge in the ultimate travel experience and let our advisors bring your dreams to life. We will ensure that your journey will leave you with treasured memories that will last a lifetime.
Our exclusive benefits include:
- Initial consultation to understand travel preferences, desires, and budget.
- Personalized itinerary design tailored to perfection.
- Researching and recommending premium airline options.
- Handpicking exceptional luxury hotel accommodations.
- Arranging seamless transportation solutions, including private transfers or luxury car services.
- Expert guidance in selecting and booking extraordinary touring experiences.
- Ongoing support and assistance, including monitoring itineraries and providing travel advisories.
- Availability for queries or adjustments before and during the trip.
- Individually tailored fee based on itinerary complexity and duration.
- Value derived from expertise and meticulous attention to detail.
- Unforgettable, exclusively tailored luxury travel experience.
CUSTOM TRAVEL FOR THE SELF PLANNER |From $250
This is a simplified plan to enlist our assistance with the main components of your trip which include:
- Itinerary Planning
- Airfare*
- Hotel Accommodations
- Ground Transportation as needed (i.e. rail tickets, private transfers and car services)
- Travel Protection
While we won't be involved in booking any sightseeing activities and experiences, we will be available to offer expert guidance and recommendations for your destination(s). We will provide you with the resources to check live availability and book your own small group or private tours on an independent basis.
*Air Ticketing Fees Not Included
RESORT GETAWAY | From $150
Our Resort Getaway Plan caters to individuals seeking more of a "sun and sand" destination for a variety of reasons including but not limited to romantic honeymoons, essential vacations, memorable trips with friends, or enjoyable family spring breaks. Our recommendations will be tailored to your requests and predominantly include all-inclusive resorts situated in tropical havens like Mexico, the Caribbean, or the Bahamas.
We are also available to assist with arranging airfare, tours, and transportation to further enhance your overall experience.*
Please note that more extensive trips that feature multiple destinations or islands may fall under our Custom Travel Plan.
*Air Ticketing Fees Not Included
WEEKENDER GETAWAY (U.S. Only) | From $50
We offer a specialized plan for those seeking efficient and hassle-free weekend getaways here in the United States such as New York City, Charleston, Miami and more. Our goal is to make your short trips memorable and stress-free.
We will provide expert hotel recommendations based on your preferences, budget, and desired destinations. Whether you're looking for a rejuvenating city break, a thrilling outdoor adventure, or a tranquil beach escape, we've got you covered.
We are also available to will help you find the best flight options*, recommend must-visit attractions, and coordinate transportation for your arrival and/or departure.
Whether you're embarking on a spontaneous trip or have a specific destination in mind we are committed to providing personalized assistance, ensuring a truly memorable experience.
*Air Ticketing Fees Not Included
GATHERINGS | From $350+
We understand the intricate details and unique demands of destination weddings, celebratory events or occasions, company events, and incentive trips. To provide exceptional service, we charge a consultation and planning fee that encompasses the extensive planning and coordination required for such exclusive events.
This fee reflects our expertise, time, and attention to detail in curating a memorable experience. It covers a comprehensive range of services that could include initial consultations, personalized event design, venue scouting, vendor recommendations and coordination, travel arrangements, accommodation bookings, logistics management, and on-site coordination.
This fee is tailored to the specific requirements and complexity of each event. It ensures that we invest the necessary resources and dedicate ample time to understand your vision, design a unique event, research the best options, and meticulously plan for the occasion. While the planning fee may vary depending on the scale, duration, and complexity of the event, it is designed to reflect the value and exclusivity of the services provided by our advisors.
*Air Ticketing Fees Not Included
CRUISE CONSULTATION & CONCIERGE SERVICE | From $250
This comprehensive service ensures your cruise travel arrangements are tailored to your preferences, providing an extraordinary vacation every step of the way. From the proposal process to confirmation, you will gain access to our expert knowledge and guidance, ensuring that every aspect of your journey is customized to meet your desires and exceed your expectations.
From the moment you book your cruise, we will work closely with you to understand your preferences, interests, and budget. This includes:
• Recommending and assisting you in selecting the ideal shore excursions
• Providing valuable port guidance, offering insights on the best attractions, hidden gems, and local customs at each destination, enabling you to make the most of your time ashore.
• Navigating onboard culinary options, recommending the finest restaurants, specialty dining experiences, and ensuring any dietary requirements are taken care of.
• Assisting in selecting the perfect onboard packages, whether you seek spa treatments, beverage packages, entertainment options, or any other enhancements to make your voyage truly exceptional.
• Recommending and guiding you on travel insurance
• Understanding Online Check-In/Cruise Registration - this must be completed by the passenger(s) but we can assist with any questions you may have.
*Air Ticketing Fees Not Included
PRIVATE VILLAS, ESTATES & LUXURY APARTMENTS | From $250
Our fee covers a range of services involved in proposing the perfect private villa, condo, home, or apartment, domestically or internationally.
It begins with an in-depth consultation to understand specific requirements, such as location, size, amenities, and budget. We will then research and handpick a curated selection of properties that align with your preferences.
Please note that our fee for proposing private residences may vary based on factors such as the complexity of the request, the number of properties proposed, and the duration of the stay. We believe that the expertise, time, and attention to detail invested in curating an exceptional selection of accommodations are well worth the investment, resulting in an unforgettable and customized stay.
If additional assistance is required such as transportation, activities and experiences, you may wish to consider our Custom Travel Plan.
*Air Ticketing Fees Not Included
SKI CONSULTATION & CONCIERGE SERVICE | From $250
Our Ski Concierge is a comprehensive service that ensures your ski travel arrangements are tailored to your preferences, providing an unparalleled experience from the slopes to après-ski.
From consultation to confirmation, we will collaborate with you to understand your skiing abilities, preferences, and desired ski resort experience. We can also recommend and assist you in selecting the ideal ski slopes, tailored specifically to your skill level and terrain preferences, whether it's groomed runs, challenging backcountry trails, or family-friendly areas.
Moreover, we will provide valuable insight and guidance on ski resort amenities, ensuring you have access to the best equipment rentals, ski schools, and snowboarding lessons available. We can also assist you in arranging lift tickets, so you can effortlessly access the slopes and spend more time enjoying the snow-covered mountains.
Additionally, we are available to help with private ski lessons, guided tours, heli-skiing adventures, or any other enhancements to make your ski vacation truly extraordinary.
*Air Ticketing Fees Not Included
Air Travel | Reservations & Ticketing
Effective 01Jul2023
Effective 01Jul2023
We offer consultation on air travel which includes confirmation and purchase of air travel
- Understanding needs, logistics, proposing and quoting options
- Often, we can offer 24-36 hour hold on space, but this does not lock the fare necessarily.
- Ticket refund within 24 hours of purchase in most cases (our fee is not refundable)
- On the road and after-hours support for travel emergencies (see your itinerary for contacts)
- Access to preferred seating on occasion – unblocking of seats not normally available until check-in. Particularly on British Airways operated flights, we offer complimentary seating, which results in a huge savings.
- Full Frequent Traveler benefits, provided your number is provided in advance of your check-in with carrier.
- Known Traveler and CLEAR– full benefits.
- Split forms of payment or charges to passenger cards – payment flexibility
- Complimentary app – www.TripCase.com – that tracks your itinerary, with notifications of delays, cancellations, gate changes and more.
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WHEN YOU BOOK A HOTEL OR LAND COMPONENT INCLUDED as of 01Jul2023:
Domestic travel (50 US States, Mexico and Caribbean, Canada and Central America) $50.00 per person International travel $75.00 per person The above fees apply when there is a hotel/land component such as a package or tour confirmed in conjunction or cruise. |
WHEN YOU DO NOT BOOK A HOTEL OR LAND COMPONENT INCLUDED:
Domestic travel (50 US States, Mexico and Caribbean, Canada and Central America) $60.00 per person International travel $100.00 per person The above fees apply when there is not a hotel/land component such as a package or tour confirmed in conjunction or cruise. |
OTHER FEES
Frequent Traveler / Reward Program reservations/ticketing $125.00 per person* * this fee can be higher if the reward is more complex in nature e.g. over three segments per direction or if research time involved is above the normal expectation. Upgrade processing from $35.00 per person + initial fee This fee is in addition to normal ticketing fees. |
Select Service Fees
Effective 01Jul2023
The following fees may apply on an a la carte basis and will be advised at the time of booking:
Effective 01Jul2023
The following fees may apply on an a la carte basis and will be advised at the time of booking:
- Rail Ticket(s) - $45 (per order)
- Attraction Ticket(s) for museums, venues, entrances, etc - $45 (per order)
- Theater Ticket(s) - $45 (per order)
- Dining Reservations - From $45 per restaurant
- Faux Itineraries (for expediting a passport) - $45
- Exceptions & Waivers for additional value and effort put forth by the travel advisor to go above and beyond, i.e. extracted exceptions from suppliers, long hold times, courtesy calls, etc - From $75
- Complex Air Only Requests - From $150 per ticket
- Disney Concierge Services - From $150 per trip
Agency Cancellation Policy
Destinations Travel Advisors and your tour company, outfitter, cruise line, airline et al each have cancellation policy and assess fees for such. We strongly encourage you to be very familiar with all applicable terms and conditions. These policies are outlined in brochures, links or quotes you may have received, in your proposal or on your deposit invoice.
In addition to any supplier cancellation penalties/fees Destinations Travel Advisors charges the agency cancellation fee as follows:
Packages that include air/hotel and/or car rental:
From deposit to 60 days prior to departure: $75 per person
Within 60 days prior to departure: $125 per person
Cruises & Escorted Tour Programs:
From deposit to 60 days prior to departure: $100 per person
Within 60 days prior to departure: $175 per person
Customized Travel Itineraries:
15% of the total amount of confirmed travel arrangements (i.e. hotels, tours, transfers, etc) at the time we receive your written cancellation request.
Hotel or car rental only booking:
After confirmation a $50.00 per booking cancel fee applies if a Professional Consult Fee has not been paid prior to confirmation.
Destinations Travel Advisors fees are in addition to a supplier cancellation penalty. The agency cancellation penalty is charged to your card on file used for the deposit or final payment. If you are enrolled in a travel protection plan you should include this penalty on your claim with the provider.
Destinations Travel Advisors and your tour company, outfitter, cruise line, airline et al each have cancellation policy and assess fees for such. We strongly encourage you to be very familiar with all applicable terms and conditions. These policies are outlined in brochures, links or quotes you may have received, in your proposal or on your deposit invoice.
In addition to any supplier cancellation penalties/fees Destinations Travel Advisors charges the agency cancellation fee as follows:
Packages that include air/hotel and/or car rental:
From deposit to 60 days prior to departure: $75 per person
Within 60 days prior to departure: $125 per person
Cruises & Escorted Tour Programs:
From deposit to 60 days prior to departure: $100 per person
Within 60 days prior to departure: $175 per person
Customized Travel Itineraries:
15% of the total amount of confirmed travel arrangements (i.e. hotels, tours, transfers, etc) at the time we receive your written cancellation request.
Hotel or car rental only booking:
After confirmation a $50.00 per booking cancel fee applies if a Professional Consult Fee has not been paid prior to confirmation.
Destinations Travel Advisors fees are in addition to a supplier cancellation penalty. The agency cancellation penalty is charged to your card on file used for the deposit or final payment. If you are enrolled in a travel protection plan you should include this penalty on your claim with the provider.
Destinations Travel Advisors is a member of Virtuoso
Within the United States, VIRTUOSO, the Globe Swirl Logo, SPECIALISTS IN THE ART OF TRAVEL, RETURN on LIFE, and ORCHESTRATE DREAMS are registered trademarks of Virtuoso, Ltd., and VIRTUOSO VOYAGES is a trademark of Virtuoso, Ltd. Virtuoso, Ltd. has a U.S. copyright registration for the Globe Swirl Logo, © 2000. Outside of the U.S., these marks are the property of Virtuoso, Ltd., and the applicable marks are registered with numerous national trademark registries around the world. All rights reserved.
- What’s the Virtuoso® difference? Virtuoso is an exclusive community of the world’s best travel advisors and innovative travel providers offering discerning travelers extraordinary experiences. It is a by-invitation only organization through which Member travel agencies also have privileged access to exclusive amenities, travel offers, and rare experiences that you can’t get on your own.
- Global Connections: With personal contacts at over 2,200 elite airlines, cruise lines, hotels, resorts, and premier destinations worldwide, your Virtuoso affiliated travel advisor puts their relationships to work for you.
- Unparalleled Expertise: Virtuoso affiliated travel advisors are among the most well-traveled people on the planet. They draw upon their own first-hand experiences when curating and customizing your personal travel experiences for you.
- Customized Travel Experiences: From weekend getaways to trips of a lifetime, counting on the expertise of a Virtuoso affiliated advisor ensures your travel experiences are more meaningful for you and your loved ones, resulting in a higher RETURN on LIFE® while also recognizing that conscious travel is also a force for good.
- Confidence: When you have a relationship with a Virtuoso affiliated travel advisor, you’ll rest easy knowing your personal preferences are reflected in every aspect of each vacation experience they design especially for you.
- For more information, please visit Virtuoso’s website at www.virtuoso.com.
Within the United States, VIRTUOSO, the Globe Swirl Logo, SPECIALISTS IN THE ART OF TRAVEL, RETURN on LIFE, and ORCHESTRATE DREAMS are registered trademarks of Virtuoso, Ltd., and VIRTUOSO VOYAGES is a trademark of Virtuoso, Ltd. Virtuoso, Ltd. has a U.S. copyright registration for the Globe Swirl Logo, © 2000. Outside of the U.S., these marks are the property of Virtuoso, Ltd., and the applicable marks are registered with numerous national trademark registries around the world. All rights reserved.
Other fees may apply and are quoted at the time of proposal. Established high volume corporate accounts may enjoy a reduced fee structure. Please inquire with your DTA representative.
